Payroll Self Service
New Employee Class Codes for Retirees
It is vital for Human Resources to be able to identify employees who are currently or have ever been enrolled in or retired from Alabama’s Teachers’ Retirement System or Employees’ Retirement System. This allows our Benefits department to ensure accurate benefits deductions for these employees, avoid issues with the retirement system and provide accurate reporting. Your help is needed in identifying these employees so when you prepare a Personnel Action form please:
1) Complete the Employee Retirement Information section of the PA form for all New, Rehire and Supplemental assignments.
2) Use the appropriate new Employee Class (Eclass) code:
a) XR – UA Retiree: Use for employees who retired from UA and are receiving retirement income from the State of Alabama Teachers’ Retirement System (TRS). Retirees can be hired as Temporary Part-Time employees only.
To review the guidelines for hiring a UA retiree, visit the General Hiring Practices on the HR website.
b) XN – Non-UA Retiree: Use for retirees who did not retire from UA but who retired from another state agency and are receiving retirement income from the State of Alabama Teachers' Retirement System (TRS) OR the Employees' Retirement System (ERS). Retirees can be hired as Temporary Part-Time employees only.
NOTE: A PA form does NOT need to be completed for retirees who are currently on an active assignment in our payroll system. These individuals have already been identified and the Benefits office is taking care of changing their Eclass code.
For questions on the new retiree Employee Class codes, please contact the HR Service Center at
348-7732.